CoWorking Space Management
Rabiloo developed a flexible booking and management platform to help a coworking space provider in Japan optimize space utilization and deliver seamless reservation experiences across physical and virtual services.
Software Type
Booking App
Industry
Retail
Year
©2022
About
Project Overview
The client operates a network of office and coworking spaces across Japan.
Needs & Challenges
The client needed a solution to efficiently manage both physical spaces (such as offices and meeting rooms) and online services (including events and virtual classes), while ensuring a seamless booking experience for users.
For businesses offering hourly workspace and study space rentals, optimizing space utilization is critical to success.
Our solutions
Rabiloo designed and developed a comprehensive booking platform that enables the client to flexibly manage locations, time slots, and space types. The system allows users to easily make reservations, process payments, and manage their usage schedules. At the same time, it provides administrators with real-time tools to monitor space utilization performance.
Technology stack
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Programming Languages & Frameworks: Node.js (Backend), React.js (Frontend)
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Databases: PostgreSQL / MongoDB
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Cloud Infrastructure: AWS (EC2, S3, RDS), Firebase (for push notifications)
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Payment Integration: Stripe, PayPal, and local payment gateways
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DevOps / CI-CD: Docker, GitLab CI/CD
Main functions
1. For End Users:
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Register an account and verify personal information
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Browse available time slots and space types (office, study room, meeting room, etc.)
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Create custom-duration bookings
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Integrate with e-payment systems and top up account wallet
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Receive booking confirmations, reminders, and updates
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Manage booking history and usage status
2. For Administrators:
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Manage the list and configuration of workspaces (locations, seat capacity, operating hours, etc.)
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Monitor booking status and real-time space utilization rates
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Set flexible pricing based on time, peak hours, or promotional campaigns
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Access financial reports and analytics tools to optimize operations
Outcomes
Rabiloo redefines how users interact with Co-Working services
The CoWorking Space Management project was a strategic move to help the client enhance service quality, standardize operational workflows, and scale their business through technology.
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Optimized workspace utilization, contributing directly to increased revenue
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Minimized manual errors and reduced administrative effort with automated processes
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Improved user experience through a fast, intuitive booking interface
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Flexible and scalable system architecture, supporting multi-location expansion and diverse space types
